orangeville argicultural society

The following rules and regulations apply to all Classes and other competitive Events. Additional rules applicable to specific Classes or Sections are noted in the Rules for each Class or Event.

VIOLATION OF RULES
Any Exhibitor who violates any of the following rules or any Class rules in the Prize Book shall be liable, upon the decision of the Board of Directors, to the forfeiture of any and all prizes, prize money and awards which may have been awarded to the exhibitor as well as any entry fees that may have been paid, whether for any entry shown before or after such violation and such exhibitor may be barred from showing at the Orangeville Fair for such period as the Board may determine.

EXHIBITOR’S FEES
Each exhibitor must pay an Exhibitor’s Fee of $5.00 except where noted otherwise. The exhibitor’s fee entitles each exhibitor to make as many entries as he or she may desire, subject to limits stipulated for a Class or Section.Members of the Society who have paid their annual membership fee by January 31 of the current year are entitled to exhibit at the Fair without payment of the exhibitor fee. No member of the Society is permitted to wear or display any official badge while exhibiting any animal or article.

MAKING ENTRIES (FOR ALL CLASSES)
All entries must be made on the official entry forms of the Society and completed in accordance with the instructions, providing all information and attachments requested. Forms are available from the Society office or may be downloaded from the Society’s website. Entries will be accepted only for Classes and Sections appearing in the Prize Book. Exhibitor numbers and entry tags will be issued when registering. No prizes will be paid unless official registration has been completed.

Any entries will be considered incomplete where the proper fees are not included or the necessary documentation is not provided. The Society will make one attempt to contact the exhibitor to resolve the oversight.

Every animal, article or product entered for competition must be the bonafide property of the person or persons entering them. All articles (except antiques) and products must have been grown, produced, manufactured or made by the exhibitor within the time period stated in the Class rules governing each Class.

Exhibitors shall, if required by the Directors, make a statutory declaration that articles exhibited by them are exhibited in accordance with the Rules and Regulations of the Society, and in any case when an exhibitor refuses to make such a declaration upon request, shall forfeit all premiums awarded.

Entry in all Home Craft Classes 22 through 44 is limited to Amateurs only - by definition “one who engages in a craft or hobby and not as a profession or livelihood”. The Society reserves the right to refuse or disqualify an entry from anyone who, in the opinion of the Board, is not an amateur in relation to the Class or Section entered.

Exhibitors are limited to one exhibit per section in Home Craft Classes 22 through 44 except where noted otherwise. Exhibitors in Livestock Classes 1 through 18 are limited to the number of entries stated in the rules for each Class.

Articles which have been soiled or misused may not be accepted for entry and if accepted may not be judged. See “Judging” below.

Making Entries - Livestock Sections
An Exhibitor is any breeder or firm which presents animals or farm produce for official placing by a judge at the time specified by the Fair for judging.

Exhibitors in Livestock Classes 1 through 18 are limited to the number of entries stated in the rules for each Class.

For the purpose of the Classifications, an exhibit shall be interpreted as follows:
- All purebred registered animals, whether owned by one person or more than one person (individually or jointly) which are maintained on one farm or breeding unit, are considered to be the production of one farm or breeding unit. In each classification where the same or common interests are involved in more than one breeding operation, such operations are considered as one Breeding Unit. In all cases where there is any doubt that more than one Breeding Unit exists, the interpretation shall be that only one breeding unit exists. The responsibility of proof of separation of breeding units shall rest with the exhibitor(s).

Checking of exhibits is the responsibility of the Fair or Exhibition adopting the Classifications. The fair must exclude ineligible animals and those not positively identified before judging. Note: Animal(s) showing contagious disease (i.e. ringworm) will be asked to leave the fairgrounds at the discretion of the committee Chairperson.

All horse and cattle exhibitors must produce proof of at least one million dollars Liability Insurance at time of making entries. All sheep and cattle will be required to have CCIA eartags.

Note: Anyone not pre-registering must pay gate admission, with exception of Class 1. All documentation required must be submitted at the registration booth to receive show number. Failure to have proper documentation will disqualify an exhibitor from showing.

PRE-REGISTRATION
The closing date and time for submission of pre-registration forms is Friday, August 21, 2009, 4:00 p.m. This date will be strictly enforced and entries must be received by this date and time to qualify exhibitors for their (1) free admission pass.
Advance registration begins June 1, 2009. Extended office hours are set aside for pre-registration as follows:

Wednesday, August 26: 10:00 a.m. - 5:00 p.m.
Thursday, August 27: 10:00 a.m. - 7:00 p.m.
Saturday, August 29: 10:00 a.m. - 2:00 p.m.

Advance registration for Livestock:
Classes 6, 7, 8, 9, 13, 14, 16, 17, 18:
Pre-registration may be submitted by mail, fax, email or phone by closing date and time. A registration number will be issued to you and 2 admissions will be available for that name and number at the exhibitor gate on the fair weekend. All exhibitors, in the above classes, will pay a $5 exhibitor fee and submit all proper documentation at the registration booth at the barn at which time they will receive their show number. The exhibitor fee entitles each exhibitor to make as many entries as they desire, subject to the limits stipulated for a Class or Section. All exhibitors must complete a separate registration form for each class entered.
Class 1:
The above pre-registration rules apply. Exhibitors are to register at the event table. 15% of prize money will be withheld in lieu of gate fee and exhibitor fee.
Class 3:
The above pre-registration rules apply except exhibitor fees are shown under Class 3 rules and are made at the registration table at the event site.
Classes 4 & 5, 10, 11 & 12:
See rules under appropriate Class.
Class 15:
The above pre-registration rules apply. Entry fees are shown under Class 15 rules.

LIVESTOCK
Livestock exhibitors must follow the Class rules for their event(s) regarding arrival, preparation and departure times and each exhibitor is responsible to allow sufficient time for registration and preparation prior to event(s). Livestock Exhibitors must enter and leave by the west exhibitor gate.

LIVESTOCK EXHIBITORS
Please observe the times arranged for move in. This will be enforced as there needs to be adequate time for cleaning the barn. As straw is increasingly difficult to dispose of, we only allow shavings to be used as bedding. In these special circumstance we ask that straw be used sparingly.
The use of alcohol will NOT be permitted on O.A.S. premises during the fair.

JUDGING
The decision of the Judge(s) shall be final as to the placement of entries.

No prize shall be withheld merely because there is no competition, except where otherwise specified. No animal or article deemed unworthy shall be awarded a prize. Judges are instructed to award placings according to the merit of the animal or article.

Any person who shall attempt to interfere with or influence the Judges while in the discharge of their duties, or shall at any time on the premises of the Society use any contemptuous or abusive language of any Judge in the consequence of any award made by the Judge, shall forfeit their right to any premiums to which they might otherwise be entitled, and shall be excluded from exhibiting for one year thereafter. Judges are particularly requested to immediately report any breach of this rule.

The Judges are requested to make any suggestions or recommendations they may deem necessary, for consideration by the Directors, with a view of improving the Prize List for future Fairs.

Judges of each class must sign their books and hand their report to the Class chairperson or representative for delivery to the Society office as soon as possible after completing their duties.

LIVESTOCK DIVISION
For Livestock Classes and shows, no person will be allowed in the show ring during inspection by the Judge(s), except the exhibitor or herdsman, the Judge(s) and the officials appointed to attend them. Exhibitors of Livestock entries must bring them forward when called upon by the Judge(s) or official(s) or forfeit consideration in the Section.

Exhibitors showing purebred animals must give name and registration number of animal when required by Judge or other official.

PROTESTS
Any person lodging a protest must make it in writing. It must be delivered to the Secretary during the Fair, if possible. It must plainly state the cause of the complaint or appeal, and be accompanied by deposit of twenty-five ($25.00) dollars cash. This sum will be forfeited to the Society if the protest is not sustained. The onus of proof shall rest with the protesting party. The Board of Directors, however, earnestly hopes that persons will not enter a protest without the strongest grounds for so doing, as much annoyance and unpleasantness is often occasioned by protests of a frivolous nature. The Board of Directors reserves the right of final decision on disputed cases and will deal with the protest immediately following the Fall Fair.

PRIZES AND AWARDS
The 1st prize ribbon shall be Red; the 2nd prize ribbon shall be Blue, and the 3rd White.

Except where noted otherwise in the Class rules, cash prizes and other awards in the Agricultural Products and Homecraft Classes may be picked up by exhibitors in the Exhibition Hall when they pick up their entries at the close of the Fair on Monday September 3, 2009.

Prize winnings in Livestock Classes 3 through 5 will be awarded at the conclusion of the event. Prize winnings in all other Livestock Classes will be forwarded by mail to each exhibitor.

The society reserves the right to reduce the prize money by 50% or combine classes where there are fewer than 24 animals registered per breed.

In the case of bad or unfavorable weather, or other reasons, causing the receipts to fall short of paying expenses and all prizes in full; after paying can be adopted, as any deductions will fall proportionately on all those participating in the amounts collected, and not leave the whole sum to be a debt to bear heavily on the Society and thus impair its usefulness.

THE SOCIETY’S LIABILITY & CONTROL
While the O.A.S. Directors take every precaution under the circumstances to secure the safety of all persons, animals or articles sent to the exhibition, the owners themselves must take the risk of exhibiting, and should any person, animal or article be accidentally injured, lost or stolen, the Directors will give every assistance in their power toward recovery, but they will not make any payment for the value thereof.

The Board of Directors reserves the right to debar any entry from exhibiting, and upon such action, or in the event of any entry being disqualified from winning a prize by the decision of the committee; the exhibitor shall accept such decision as final without recourse.